VersaForm Change Log
Changes in Version 3.203
ERA
- Fix for errors when displaying the content of a 999.
- Fix 835 processing REF qualifier not valid.
- Fix for 835 processing if patient name ends in the characters iea.
- Removed blank pages from 277 reports.
Meaningful Use
- Fix problem in the Meaningful Use Calculator where the “show failing Rxs” button was displaying some prescriptions that should not be included (external prescriptions).
- In the MU Calculator, added a refresh status button for all patients shown in the Rxs failing the eRx measure dialog.
Other
- Fixed problem in printing letters and labels that allowed user to exit before the printing was completed, causing VersaForm to terminate.
- Fixed problem in importing custom reports in Setup, Reports. Some reports were rejected as being too large.
- Added the ability to mark a lab as reviewed by checking a checkbox on the Labs Tab.
- Authorization field added to the Referral form; the form has been redesigned to present the patient instructions more prominently.
- In the printout of a note, the author and signing information has been moved to the footer so it will appear on every page.
- If a patient has current alerts, the Alerts tab on the patient chart now shows red text (instead of a red background) as some systems were not displaying the red background.
Changes in Version 3.202
Statements can be batch-printed to a single file; you don't have to keep entering the file names.
Hotkeys for buttons in the Notes Editing window now work.
An error in the login for multi-doc systems has been fixed.
The patient picture now displays properly.
Changes in Version 3.201
Notes
Notes have been revised to utilize “Rich Text”. Among the results are:
- Text Fonts and styles (such as titles, bolding, and italics) are now supported.
- Images can be pasted into notes. If the images are JPGs, you can draw on them with the mouse (Windows 7 and tablets only). You can paste images from files on the PC or from images in the patient’s chart.
- You can add a link to a note to view one of that patient’s images, without pasting the image into the note.
- Letterheads and other formats can be defined.
- You can now view a patient’s previous notes while editing a note. This enables copying material from earlier notes.
- You can add a heading to a note with a single click.
- You can create templates with headings and with text fonts and styles.
Cell phone and work phone have been added to Database Values.
The edit window location is remembered.
Ledger, Claims
Resubmitted claims are now treated as pending.
In the deposit slip, we exclude reversed credits although the amount of the reversing adjustment isn't the full amount of the credit.
On the ledger, column sorting is now “sticky”. You can choose to always view the ledger by service date rather than date entered.
When entering a new charge on the ledger, we pre-fill the service date with the last used date of the current session. The field is selected, so you can key into it immediately. The quote mark (ditto) is honored.
On the ledger, we refuse to reverse an adjustment only if it's code is "reversal".
On the ledger, we now allow a cancel option from "Remove the PAID status?” question.
5010 claims and electronic EOBs are supported.
In Payments:
- We do not permit changing insurance plan if this is an existing payment
- Corrected the allowed amount and OTAF amount in the payment line
- We allow credit descriptions of up to 80 characters
On a 5010 secondary claim, adjustments with different group codes go in different segments.
The list of electronic claim processors now shows the format (4010 or 5010)
Drop-off time and location have been added to ambulance billing information.
Charges on a claim are ordered by service date, expecting that EOBs will be in that order.
Reports
A Basic Health Management Report has been added. It shows just demographics and vitals for each selected patient, and can be modified by the practice. You can use it with a protocol to report all the patients that satisfy that protocol, for instance, a protocol for all diabetic patients, or one that selects all patients who have not had a flu shot this year.
A Health Management Patient List report has been added. This report simply lists the patients who are selected by a particular protocol, such as diabetic patients.
In Health Management reports, we ensure that there is a report even if no data categories are selected.
Health Management reports can now include the patient’s problem list.
Lab reports now show the “abnormal” flag for each result.
The Activity Reports have less white space between detail lines, reducing the length of the reports.
Several new 277 reports have been added to assist in identifying errors reported in submitted claims.
Dashboard
There are now Sign All, Mark All and Review All buttons.
Images listed on the dashboard can now be viewed.
Double clicking on lab, image, or encounter goes directly to the object clicked instead of merely to the chart tab.
Lab Panels with abnormals are shown in red
Allergies
Adding symptoms to patient allergies has been simplified by allowing you to navigate the symptom list by typing the first letters of the desired symptom.
Meaningful Use
A new report, called the CMS Report has been added that closely follows the format and content of the CMS Web screens used for reporting your numbers to make it easier for you to correctly report your results.
All of the objectives have been numbered using the CMS numbering scheme.
Scanning
Devices with TWAIN drivers can now be used for scanning several multiple-page documents at once into the database as PDFs. Use blank pieces of paper to separate documents.
Multiple documents can be scanned all at once and then each individual document can be given a description and assigned to a patient. Individual pages can be removed or re-scanned by right-clicking on them.
If you are currently scanning using WIA, check your scanner manufacturer’s website for TWAIN drivers for your device.
Other
The look of VersaForm has changed, especially in Tabs and buttons.
The rich text editor used in Letters has changed. You may need to rework your Letters.
In Vitals, we warn if height or weight is not numeric.
BMI and BMI percentile are now shown in the chart heading.
Patient Outreach now has the capability to choose a single protocol, in addition to creating reminders for all protocols.
File locations for import and export are now remembered.
Adjustments are now included in the history panel for a credit.
The dropdown list of submitters now shows ID2 in the name.
The printed referral has been completely redesigned.
The Quality Measures screen can now be reached from the Utilities menu.
The computation for Quality Measure 13 has been changed to accommodate systems that do not record billing events.
Changes in 3.200
New Features for VersaForm EHR Certified ($)
The following features are required to qualify for the Meaningful Use Incentives:
- Drug formulary checks.
- Recording of data required for Meaningful Use
- Smoking status
- “No problems” as distinct from no problems known
- “No medications” as distinct from no medications known
- “No allergies” as distinct from no allergies known
- Race
- Ethnicity
- Communication preferences
- Automatic calculation of Body Mass Index and (for children) percentile.
- Computerized provider order entry for Radiology/imaging
- Medication reconciliation for patients transitioned from another care setting
- Capability to submit information to immunization registries electronically.
- Capability to submit electronic syndromic surveillance information.
- Identification of patient-specific education resources.
- Emergency access. Permits authorized users to access electronic health information during an emergency.
- Message Integrity
- Ability to create a message digest so changes in messages can be detected.
- Ability to verify that electronically exchanged health information has not been altered.
- Ability to encrypt and decrypt electronic health information when exchanged.
- Provides an electronic copy of a patient’s clinical information that can be given to a patient.
- Enable patients to get online access to their basic clinical information. This includes the ability to restrict the release of lab test results.
- Provide summaries of basic clinical information for each office visit.
- Capability to exchange key clinical information with other providers or institutions.
- Electronically calculates all of the core and alternate core clinical measures specified by CMS for eligible professionals. The measures can then be electronically submitted as required for Meaningful Use.
- Automated measure calculation for all meaningful use measures. Measures can be calculated at any time for any period, with identification of problem areas.
New Features in 3.200
The Main Menu has a new top-level menu, Import/Export
Several items have been moved from the Utilities menu to the Import/Export menu and new items have been added for Meaningful Use.
Desktop
The Physician's Dashboard now has and buttons.
The Patient Chart
A new warning box shows below the vitals if information required for Meaningful Use is missing from the Demographics Tab.
Allergies Tab
We have a new method of entering allergy symptoms and severity.
There is a button to click if the patient has no allergies.
Demographics Tab
Added fields for Meaningful Use.
Added "Declines to state" to Race and Ethnicity drop-downs.
Added buttons for and
Encounters Tab
The button will allow you to create a summary for the patient.
Labs/Data Tab
Vitals:
- The BMI percentile is added to Vitals for ages 2-20
- There is a button on the Vitals window
Only labs that have been reviewed and are marked for release get included in the CCR.
Medications Tab
Added a button to click if the patient uses no medications.
There is a new medication reconciliation process for transitions of care.
Orders Tab
Added a new Tab for documenting orders for services.
Problems Tab
There is a Confirm no Problem button to click if the patient has no problems.
The Patient Education button links to WebMD.
Referrals Tab
Added a new Tab for documenting referrals.
Reports
Added ARRA Reports: ARRA Open Events; CPT Codes Assigned to CPT Classes; Labs Assigned to LOINC Classes; Meds Assigned to Medication Classes; Problems Assigned to Problem Classes; and Patients without Valid eMail Addresses.
Setup
Alerts & Reminders
Protocol Conditions:
- Added Medication Class
- Added Allergies
Encounters Tab
You can now choose to not count certain encounter types in Meaningful Use calculations.
Facilities Tab
Added ZSentry Username and Password for sending secure messages.
Changes in 3.200
The Patient Chart
Alerts Tab
The Include/Exclude window initially shows only active Protocols
Patients that can't be removed from a Protocol can now be marked as inactive for that Protocol
Encounters Tab
You can now modify ICD9 codes on the Encounter Billing Tab. Also added Quantity, Provider and Place of Service.
HIPAA Tab
The button is disabled if the associated encounter is signed.
History Tab
It is now possible to erase a value from a History.
In displaying a history, we do not show items that have been removed from the history panel after the data was entered.
Images Tab
The button is disabled if the associated encounter is signed.
Ledger Tab
Charge Information:
- A user can now link a charge to an Encounter
- We now adjust the allowed amount when the quantity is changed.
Claims
In electronic claims:
- We now put PWK info in elements 5 and 6 of PWK segment instead of 3 and 4
- Fixed the creation of loop 2430 to handle the situation where there are multiple claims for a transaction
In paper claims, we now fill in Box 32 for place of service = home, for Medicare only. We print the address, not the name.
In UB04s, the left column shows the revenue code, not the CPT code.
Medications Tab
Local prescriptions now include the quantity in text as well as numbers
Notes Tab
You can now add local and web Rx's using the menu bar.
Reports
Health Management Reports can be run for all patients (no protocol).
Health Management Reports now show the selection conditions (i.e., protocol used).
Setup
Alerts & Reminders
Double clicking on protocol conditions will no longer cause a crash.
CPT4 Codes Tab
Added many more CPT Code Classes for Meaningful Use.
Labs/Data Tab
Added labs with associated LOINCs.
Added LOINCs.
Added LOINC Classes for Meaningful Use.
Medications Tab
Added Medication Classes for Meaningful Use.
Problems Tab
Added Problem Classes for Meaningful Use.
Templates Tab
Only Users with System Administrator authority can remove topics from HIPAA.
Only Users with System Administrator authority can move or remove topics from Images.
Changes Between 3.140 and 3.200
Changes Before 3.140
