Technical Support
Accounts Receivable Reports
Accounts Receivable Reports display individual account status based on the last time the account was aged.
There are four Accounts Receivable Reports found on the "Patient Ledger Reports" menu:
#2 Aged Accounts Receivable – sorts patients by last name and shows the total due and the current amount due and the amounts due over 30 days, 60 days, 90 days and 120 days.
#3 Delinquent Accounts Receivable – sorts the data with the largest amount due at the top of the list. Shows patient information, the total due, and the amounts due over 30 days, 60 days, 90 days and 120 days.
#15 Aged A/R by Insurance Plan – sorts data by insurance plan. Shows which patients have that plan, the total due and the amounts due over 30 days, 60 days, 90 days and 120 days. Gives a sub total for each insurance plan.
#16 Aged A/R by MD – sorts data by the MD_ID field. Shows which patients have that MD, the total due and the amounts due over 30 days, 60 days, 90 days and 120 days. Gives a sub total for each MD.
Each of the above reports shows the date the account was last aged. If this date is not the same as the date the report was run the totals of "current, over 30 days, 60 days, 90 days and 120 days" will not match the "Total Due". To avoid this always age the accounts before running the Aged Receivable Reports. To age the accounts follow these steps:
From the Patient Ledger press <Alt+F1>
From the "Procedure Menu" select item #6 "File Maintenance Account Aging Menu".
From this menu select item "7. Aging -- all accounts".
This process will age all accounts based on the "DATE" field and will put the system date in the "Age_DT" field located in the lower left corner of the Ledger.
NOTE After the insurance company has paid the system calculates the the number of days it took to receive the payment and substracts it from DATE. Thus the paitent portion of the bill has a fresh aging.
For example: A charge was entered and billed to insurance on Jan 15th for $100.00. On March 1st this amount shows in the over 30 column of the report. On March 15th the company pays $75.00. On April 1st the $25.00 due from the patient will show up in the "Current" column on the report – not the Over 60.
This prevents patients from getting a statement showing them 60 to 90 days behind on their bills when they were waiting to see how much the insurance paid versus what they will have to pay.
Email your support questions to tech@versaform.com
This information is provided as a courtesy. VersaForm Systems Corporation has provided this information "AS IS" without warranty of any kind – express or implied. In no event shall VersaForm Systems Corporation be liable for any damages whatsoever including direct, indirect, incidental, consequential, loss of business profits or special damages.