Technical Support

Copy one record to a different file

Problem: Customer needs to copy one record from a file into a different file. A record was lost during a File Recovery and customer wants to copy the record from a back-up copy into the working copy.

Cause: Customer need/preference. Lost record needs to be restored.

Solution: Use the "Copy One" procedure found in "Ledger.VFM". If needed you can Copy a procedure from "Ledger.VFM" into a different file. The following example assumes we are copying From "Ledger.bak" Into "Ledger.vfm".

Keystrokes: Open the "Ledger" file. From the "Patient Ledger":

Press <Alt+F10> for the File List Menu and select "Open Another File" then press <Enter>

Enter the proper path for your file or press <Enter> to accept the default path.

Type the name of the second file (in this case "Ledger.bak") and press <Enter>.

Locate the record you want to copy.

Press <Alt+F10> for the File List Menu highlight "Patient Ledger" and press <Enter>. You should be an empty Ledger. If not press <F9> to get an empty record.

Press <Alt+F1> to get the Ledger Procedure Menu

Select item #9 "Choose Other VersaForm Procedures" and press <Enter>

At the bottom of the screen you will see "Execute Which Procedure: ?". Type in "Copyone" and press <Enter>

A small window will appear with a list of the open files and the questions "File to copy FROM?". Highlight the file that has the data you want to copy (in this example "Ledger.bak ) and press <Enter>.

The same small window will appear with a list of the open files and the question "File to copy TO?". Highlight the file you want to copy the information to (in this case "Ledger.vfm") and press <Enter>.

All information with matching field names will be copied from the first file into the current file.

Notes: If the "FROM" file has a different structure or the field names do not match some of the data will not be copied into the "TO" file.

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